Know what every project costs while the month is still open.
Quid codes each invoice line to the right project, cost category, cost centre and entity on arrival, with the source document behind every number.
Project costs are hard to see
Costs reach the project too late
Invoices are booked to an account, not a project. The project view gets put together by hand at month end, or only when a report is due.
One invoice, several projects
A single supplier invoice can cover parts for a funded project, a customer build and internal R&D. If it is booked as one cost, every project figure is wrong.
No clear answer to "what did this project cost?"
Without the invoice behind each number, project costs are hard to prove to a funding body, an auditor or your own board.
Results from teams running Quid.
Invoices posted automatically. The rest come to you as exceptions.
A space-tech manufacturer. Six times the invoice volume, handled by the same two-person finance team.
From first connection to running on live invoices.
From funding decision to eligible cost.
Chips JU, IPCEI, Horizon Europe, EIC or a national programme. Each carries its own eligible cost categories and co-funding share.
Costs incurred before the relevant start date are not eligible. The date matters per project, not per company.
Personnel, materials, equipment depreciation, contract research and overhead are reported separately.
Specialist components, long lead equipment, test services and facility costs, often shared across projects.
A cost claimed under one programme cannot be claimed under another. Clean attribution at the line is what makes that provable.
Each number traces back to a document, a reason and an approver.
Funded and unfunded costs separated at the line
One invoice can carry lines for a funded project and a commercial build. Each line gets its own project, cost category and cost centre.
A cost centre per funding programme
Programmes can be tagged as their own dimension, so eligible spend is a report rather than a filtering exercise in Excel.
Capex and expense coded at arrival
Equipment and pilot line costs are coded for the treatment they need when the invoice lands, while the depreciation decision still has options.
Central contracts split across entities
Software, insurance, energy and rent billed to one entity and used by several are allocated at the line, with the split visible.
What an audit asks for, already assembled.
Cost per project with every line traceable to its document. Cost category subtotals. Entity and cost centre breakdowns. Reason and approver stored per decision, with documents retained in their original structured format.
One invoice line, five dimensions.
Rules that are changing
R&D tax allowance 2026. Assessment base up to 12 million euros a year, with a 20 percent overhead flat rate for projects started on or after 1 January 2026. The cumulation ban still applies.
Investitionsbooster. 30 percent declining balance depreciation for movable fixed assets acquired between 1 July 2025 and 31 December 2027.
E-invoicing. Issuing structured invoices becomes mandatory from 1 January 2027 above 800,000 euros turnover, and for everyone from 1 January 2028.
Read what applies to you →Fits your stack. Does not replace it.
Questions
Can Quid tell funded from unfunded costs?
Yes, at line level. Projects, cost categories and funding programmes are dimensions on the coded line, assigned at arrival.
How do you prove a cost was not claimed twice?
Each line carries one project and one cost category. The report shows which lines belong to which programme, with the document behind each one.
Does Quid decide capitalisation for us?
No. It applies your rules and your posting history, and sends anything below your confidence threshold to a person. The decision stays yours, it just happens earlier.
We are a medtech company with certification costs. Does that fit?
Yes. Notified body fees, surveillance audits and certification work can be coded as their own project or cost object and reported per product.
Our tax adviser does our bookkeeping. Do we still need Quid?
Yes. Quid codes and checks every invoice before it reaches your adviser. They get clean postings in DATEV and spend less time on entry.
Where is our data hosted?
In the EU, with data residency options.
See project cost with the evidence attached.
A 30 minute call on how Quid fits your entity structure and existing stack.
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