Clinics in four states. Tax rules for all of them.
MSO and PC entities, per-state tax rules, medical supply and equipment vendors. Quid codes every invoice to the right clinic and the right entity, and posts it to your ERP.
Running clinics across states means every invoice carries its own rules.
Sales and use tax treatment on medical supplies and equipment varies by state, and getting it wrong on a recurring vendor creates audit risk that compounds every month.
The management company and the professional corporation that employs clinicians have different vendors and different GLs. Invoices often need to be split between the two, and that split is done by hand.
Supply, equipment-lease, and facilities invoices land in one AP inbox, and matching them to the right clinic takes manual review every month.
One inbox. Every clinic coded. MSO and PC kept separate.
Ingest from every vendor
One inbox for every clinic. Invoices arrive by email, vendor portal, or direct PDF upload. Quid de-duplicates, extracts, and surfaces every bill with its source attached.
Route by entity, code by clinic
QuidAgent routes each invoice to the correct entity, MSO or PC, based on vendor and expense type, and codes it to the specific clinic and GL account.
Post to ERP, reconcile, close
Entries flow into NetSuite, QuickBooks, Sage, Xero, or DATEV with clinic-level attribution intact. Month-end closes in hours, not days.
Built for operators running clinics across state lines and entity structures.
Per-state tax rule application
Quid applies the correct sales and use tax treatment for medical supplies and equipment based on the state where the clinic operates.
MSO / PC-corp routing
Invoices are routed to the correct entity, management company or professional corporation, based on vendor and expense type, keeping each entity's books clean and audit-ready.
Clinic-level GL coding
Every invoice lands coded to the specific clinic, with the right cost center, so per-site P&L doesn't require a manual rollup.
Medical supply & equipment vendor recognition
Quid recognizes recurring medical supply distributors and equipment lessors and codes them without manual mapping.
Exception routing to clinic administrators
Flagged or unmatched invoices route to the responsible clinic administrator with a one-click approval request.
Common questions
- How does Quid handle sales tax on medical supplies across different states?
- Quid applies the correct sales and use tax treatment per state and per invoice type, based on where the clinic operates and what's being purchased.
- Can Quid split invoices between our MSO and our professional corporation?
- Yes. Quid routes each invoice to the correct entity based on vendor and expense type, so the management company and the professional corporation each keep clean, separate books.
- How does Quid code spend down to the individual clinic?
- Every invoice is matched to the clinic it belongs to and coded with the right cost center, so clinic-level spend is visible without a manual rollup.
- Does Quid work with healthcare-specific vendors like medical supply distributors?
- Yes. Quid recognizes recurring medical supply and equipment vendors and codes them automatically, without you having to build the mapping yourself.
- Does Quid ever touch patient or clinical data?
- No. Quid processes vendor invoices and AP documents only. It has no connection to your EHR or clinical systems and never handles patient records.
See Quid across your clinics.
Thirty-minute demo. We'll show you the platform routing invoices across your entities and your states.